EmbassyRSVP handles the full lifecycle of institutional events — from personalised invitations to credentialed check-in — with the discretion, precision and security required by diplomatic and government contexts.
Purpose-built for high-protocol contexts where precision, confidentiality and clarity of record are non-negotiable.
End-to-end management of receptions, ceremonies and working dinners — from protocol details to guest flow.
Nominative invitations on institutional letterhead, delegation handling, and real-time RSVP tracking.
Unique QR credentials for every attendee, scanned from any browser — no dedicated hardware or app required.
Batch invitations for group arrivals, each member assigned an individual credential within a single enrolment link.
Table and seat assignment for state dinners, with drag-and-drop arrangement and a printable plan of the room.
Full attendance audit, exportable to Excel, with a clear trail of who was invited, who responded, and who attended.
Define protocol, venue, capacity and fields to collect from guests and delegations.
Issue nominative invitations and public registration links; monitor RSVPs in real time.
Scan QR credentials at the entrance and maintain a live attendance record throughout the evening.
Consolidated records, sortable and exportable, preserved for institutional memory and reporting.
EmbassyRSVP is not a generic event tool. Every field — from NATO rank to delegation handling — reflects the specific requirements of diplomatic and institutional practice.
Enquire about a tailored demonstrationWhen an event concerns heads of state, military officials or accredited delegations, the discipline of the data handling must match the discipline of the protocol itself.
The platform is fully self-hosted. The guest list, the attendance record and every document attached to the event remain on infrastructure under your own control.
A short, discreet walkthrough of the platform, tailored to the protocol and scale of your organisation. Share a few details and we will be in touch within one business day.
All enquiries are treated in confidence. The platform is self-hosted; we do not retain demonstration data beyond the handover to your own infrastructure.